Cast meeting notes

The following is the information covered at the cast/parent meeting. This will be emailed to all cast members as well.

Dear Sleeping Beauty Parents and dancers,
Thank you for attending our production meeting. The following information will introduce you to South Pointe Ballet and help you and your dancer prepare for our production.

Production staff and support staff:
Angela Curtis is the Artistic Director. She is in charge of what happens on the stage. She, along with her choreography staff, will instruct the dancers and cast roles that best fit the needs of the production.
Anna Gibb is the Assistant Director. She will run rehearsals alongside Angela; instructing dancers and aiding with choreography.
Paige Miller is the production Manager. It is her job to keep things running smoothly behind the scenes. She coordinates the day-to-day business needs of South Pointe Ballet and will head-up all volunteer committees. It is her job to take the busy-work off of Angela’s plate so she can concentrate on delivering a professional ballet. If you have concerns, questions or need information please contact Paige first!
Jennifer Anderson is the Treasurer. It is her job to collect all fees from participants and keep the production on budget. She will handle all finances for South Pointe Ballet and serve as chairperson of the ticket sales volunteer group.

Volunteer Opportunities: As stated on the registration form we require all parents to fulfill 4 hours minimum of volunteer work on this production. You play a very important role in helping things run smoothly, on time and on budget. Thank you in advance for being an active part of your child’s performing experience. Volunteer sign-up sheets are available here at the meeting and at the next few rehearsals.  There are ample opportunities to help with every aspect of the show. Please take a moment to sign up and please fill as many spots as you can (at least two). Thank you. This show will be a great success if we pull together to show our kids our support by helping out.

Important Dates: Picture Day is mandatory. Purchasing pictures is optional. Even if you choose not to purchase photos ALL DANCERS must be to the photo shoot. These will be the photos for the program and may be used for other publicity purposes (blog and future advertisements) so we want all our dancers to be a part of it. Pictures are scheduled for Saturday, November 9th. Group times will be sent 2 weeks prior but our session will begin at Noon and will wrap up by 2:30 so please clear your calendar now. Photo order forms will also be available 2 weeks prior to the photo session. Rehearsal will be held after the photo session so dancers will need to be available until 5:00pm that day, please. Every rehearsal counts! Dancers are strongly encouraged to give 100% attendance but we realize this is not always possible. Dancers are allowed only 2 absences. Please notify the production manager in advance of any absences you are aware of. There are however, mandatory dates that may not be missed. Nov 20th-Nov 23rd are mandatory!!! Nov 20th is tech rehearsal, Nov 21st is dress rehearsal and Nov 22nd & Nov 23rd are performances. This is the week we have been working for all season, so please DO NOT miss these dates. Please leave yourself plenty of time to park, come into the building and get situated in the dressing room before rehearsals begin. Again, only 2 rehearsals may be missed. Any dancers missing more than that will be removed from the production (fees are non-refundable).

TBA Rehearsals: There may be some dates on the rehearsal schedule listed as TBA. These are dates the director has set aside for cleaning and perfecting dance numbers. Please keep these dates open as the groups needing to attend will be chosen on a need-to-see basis. Complete production run-throughs will be held on Sat, Nov 9th (after photos) & Fri, Nov 15th. It is STRONGLY advised that these rehearsals not be missed!!! There will not be rehearsals held on Oct 25th or 26th to allow families to enjoy Jordan school district fall break (UEA) together.
 Rehearsal Group Clarifications:
Prologue: Fairies, King, Queen, Minions, Pages, Lilac Corps
Act 1: Aurora, Boys, Carabosse, Friends, Garland, King & Queen
Act 2: Aurora, Boys, Lilac Fairy, Mazurka, Prince & Vines
Act 3: Aurora, Blue Bird, Cats, Fairies, Jewels, Prince & Red Riding Hood

Fees Due ASAP: The $65 rental/performance fee is DUE NOW! Please make checks payable to South Pointe Ballet. It takes a lot of funding to put on a ballet at this level. As a company we have deposit deadlines to meet to secure the theater, costumes, scenery and publicity to fund as well. Please make payment promptly. Thank you.  We also require each dancer to display at least one production poster in a public area to assist in advertising the show (library, rec center, grocery store, school, etc.)

Fundraiser: Due to the South Jordan City Arts Council discontinuation of their grant program, we have lost our venue funding. To help make up this loss and to keep the cost low to our ballet families we will be hold a fundraiser in the near future. We appreciate everyone’s support with this. Once the details have been set we ask that each of the cast members and their families post the event to social media to raise awareness and personally invite their friends and family to support the fundraiser as they are able.

TICKETS: Each dancer will receive 2 complimentary tickets to the production. These are to be used at your discretion for any one performance. You may use them yourself or give them to family or friends. If parents want to watch more than one performance they will need to purchase additional tickets. Complimentary tickets will be given to the dancers at dress rehearsal the week of the show. Group tickets will be sold at a discounted rate for the matinee performance only. If you know of a church group or special interest group that would like to attend our matinee, their tickets can be purchased for $3 per child, $5 per adult (groups of 15 or more). This group rate is not applicable to families but is reserved for special interest groups only (church youth groups, scouting groups, dance teams, etc). 

Cast Party: After putting in so much effort and work into the production we should definitely celebrate after closing night. We will reserve a section at a local restaurant (TBD) where you are welcome to come socialize. Those desiring to order food will be asked to pay their own check but dessert will be provided by South Pointe Ballet sponsors.

Thank you again for all of your support. We are excited to present The Sleeping Beauty. With your help it will be an event to remember!

Please contact Paige Miller with any questions, concerns or suggestions. Texting is best as I can usually reply to you more rapidly. If I do not have an answer for you immediately please know I will do my best to get information to you as quickly as possible. Thanks

Paige Miller (801)577-1564 southpointeballet@gmail.com (please put Sleeping Beauty or SB in the subject line)